According to a McKinsey study, workers spend 20% of the average workweek searching and accumulating information.
We shouldn’t be surprised, given how much data we all generate and share daily. Because our businesses are becoming increasingly digitally oriented, we constantly exchange our files with our coworkers via email, Slack, corporate wikis, cloud storage services, etc.
Moreover, the ever-increasing appetite for new content on social media drives companies to routinely create marketing and sales assets, including social media graphics, company logos, videos, blog posts and articles, podcasts, infographics, etc.
However, finding information that matters doesn’t have to be like finding a needle in a haystack. Let’s look at some of the best content collaboration platforms out in the market today!
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Top cloud content collaboration platforms
Dropbox is a cloud-based file-sharing solution that enables users to exchange and manage files and send file requests. It works with Microsoft Office which allows many users to interact and leave comments on files. The solution can restore wiped files and keeps track of file versions in case users need to go back in time, as well as, track activities taken on particular files. Dropbox offers advanced sharing restricts access to key files only for specific individuals, and allows to remotely delete files if sensitive data is compromised.
Notion is a project and workflow management software that allows companies to centralize processes such as goal setting, status monitoring, lead management, and more. It provides a drag-and-drop interface that allows users to organize, modify, and develop ideas, thoughts, or plans. Businesses may use Notion to create and manage knowledge bases for a variety of topics, including task instructions or HR workflows. Furthermore, users can design roadmaps and track tasks, and access Notion’s powerful API which allows for building to-do lists, meeting notes, and weekly schedules on a single platform.
Google Workspace is a collaboration solution that allows organizations of all sizes to generate bespoke business emails, record meetings, and book meeting rooms. The software’s core functionalities include in-domain live streaming, attendance monitoring, compliance management, team communications, voice and video conferencing, shared agendas, and more. It also allows administrators to modify and easily share documents, spreadsheets, and slideshows in real-time across teams.
OneDrive is a cloud-based file storage and sharing platform that allows organizations to safely store, view, share, and collaborate on all of their files from any location. OneDrive offers an online version of Word, Excel, and PowerPoint that allows you to edit and share documents on the go and collaborate in real-time. Moreover, It also enables you to synchronize cloud-based documents with your computer or mobile device, as well as back up and protect your files so that you can simply recover from unintentional deletions or harmful attacks.
Box is a unified, secure, and user-friendly solution for the whole content lifecycle, from file creation and sharing to co-editing, signature, classification, and retention. It allows integration with a myriad of third-party applications which helps users to work safely from anywhere. It enables businesses to reduce risks by streamlining and securing their content with cloud-native security and compliance features such as granular access controls, watermarking, and classification.
A content collaboration platform makes it easier for companies to store and retrieve their information, media assets, and documents. No more email hunting, folder scanning, and shoulder tapping! Don’t lag behind and start deploying a content collaboration platform to raise your team productivity.
Things to know about cloud content collaboration platforms
Cloud content collaboration software is a piece of software that makes it possible for businesses to produce, share, distribute, and manage corporate material in real-time and safely. There are various cloud content collaboration software available, but they all have a few features in common. All of them allow users to collaborate on digital content in a shared workplace. Documents, presentations, websites, and software projects all fall under this umbrella.
- Share and send large files in any format without worrying about their size
- Cloud storage with no limits for simple back-ups
- Access files from anywhere, on any device, with safe mobile apps and desktop sync, thanks to enterprise-level encryption and leak prevention
- Policies for data governance and storage
- Task and workflow automation
- Data redundancy and quick, low-latency access using a hybrid cloud storage architecture
It’s essential to keep a few things in mind when evaluating cloud content collaboration options:
Type of content
First, decide on the type of content you’ll be working on together. For simple document collaboration, you may be able to get away with a more straightforward approach. However, if you’re working on a large-scale website or piece of software, you’ll need a more robust platform that can accommodate your needs.
Number of users
Second, examine who will be using the platform. A simple solution may suffice with a few people on your team. For large groups or entire organizations, though, you’ll need a scalable platform capable of handling enormous numbers of users.
Finally, you must take into account your financial situation. Many cloud content collaboration platforms are available, and their costs might vary widely. You need to discover a solution that matches your budget while giving the features and capabilities you require.