Let’s be honest: invoicing can be a big hassle. The time it takes to create invoices, send them out, and track down unpaid bills is considerable. You may not even know it, but recurring invoices can add up to a lot of money. Online invoicing software is a great alternative to the traditional accounting system.
You can save a lot of time and money by using business invoice software to manage your processes. Sending personalized invoices can be done quickly with a variety of options. Ensure that you are paid on time and do not lose track of your owed bills.
But, with so many options for online invoice software, how do you know which one to go with?
Check out the full list of invoicing and billing software
Top invoicing and billing software
Zoho Invoice is a completely free cloud-based invoicing solution that helps you to track time, generate customized invoices, and get paid faster online. It allows you to monitor your receivables and collaborate with clients and coworkers. Automate recurring invoices, payment reminders, and thank you messages to save time. Its main features are project billing, time tracking, reporting, customizable templates, and a client portal. Zoho Invoice supports 17 languages and integrates with a variety of third-party programs, including Slack, Office 365, Google Workspace, and others.
FreshBooks is a web-based accounting software that focuses on small businesses. Its main features are invoicing, expense and time tracking, reporting, and payments administration. Users can customize their invoices, accept online payments, set payment reminders and allow them to track their expenses by attaching receipts to invoices, but also to create recurring expenses, and to provide an overview of receipts. Profit and loss statements, tax summaries, and expense reports can all be used to assess financial statuses. FreshBooks can also be integrated with Paypal, MailChimp, Zenpayroll, and Basecamp.
Xero’s online accounting software platform serves as a basis for businesses to develop a comprehensive company solution. The main product features of this tool are automatic data entry, bank connections, smart bank, online billing, automated financial reporting, and business dashboards. Accounting and bookkeeping services can also use Xero to get access to effective compliance solutions, smart practice management software, and a cloud-based single accounting ledger for each client in a single place. Hundreds of third-party business apps are integrated with Xero.
Invoice2go is an online software solution that allows users to issue invoices on the go using its smartphone apps for iOS and Android. The software offers to allow company and freelance users to create professionally designed invoices from a library of customizable templates, along with estimates, packing lists, credit memos, purchase orders. Invoice2go, with a focus on speeding up client payments and going paperless, tracks the issued invoice and generates insightful business reports that make it easier to measure performance through chart visualizations.
Invoicely is a cloud-based system that gives organizations the tools they need to streamline and centralize billing, invoicing, and accounting activities. Through a simple, easy-to-use interface, Invoicely makes it simple to send, manage, and track invoices, estimates, and bills, as well as to create customizable invoices or estimates. In addition to invoice management, Invoicely offers a variety of services such as time and expense tracking, recurring invoicing, team management, and direct online payments on invoices. Invoicely integrates with a variety of third-party payment apps, including Paypal, Stripe, WePay, and others.
Invoicera is an online invoicing and billing solution that includes iOS and Android mobile apps. It has a number of unique features tailored to the needs of freelancers, small businesses, and enterprises. Its main features are invoice approval process/customized approval process, two-factor authentication, multiple business access, multiple payment gateways, triple-layered account security, staff management, and account receivable and payable monitoring. Invoicera integrates with a variety of third-party apps, including PayPal, Payoneer, First Data, Moneris, and others.
Quickbooks Online is a web-based accounting application that handles all aspects of a company’s finances. The app does not require any installations or downloads to operate. Bookkeeping, payroll, invoice management, bank reconciliation, expense tracking, financial reporting, tax management, and more may all be done using the software. This software’s main features are Inventory management, customizable reports, order fulfillment, job costing, extensive pricing controls, real-time financial dashboards, and advanced tools to manage employees and payments. It includes over 200 third-party integrations to enable useful extra features.
Invoice Ninja, an extremely simple to use tool, was created to provide freelancers and business owners with a comprehensive set of invoicing and payment tools to help them grow their businesses. Invoice Ninja is the most popular platform for small businesses to invoice, accept payments, track expenses, and time tasks. The main features of the platform include payments & invoicing, tracking vendors & expenses, time tracker & projects. All of these features work together to help you get paid what you deserve and spend less time on time-consuming invoicing tasks.
ReliaBills is a fully equipped Accounts Receivable Software and cloud-based platform developed for startups and agencies. It offers end-to-end solutions for Windows that help you handle your recurring billings more effectively. It includes main features such as partial payments, invoice processing, recurring invoicing, receipt management, and multi-period recurring billing in one place. ReliaBills is a PCI-compliant service provider that integrates with Quickbooks online.
Online Invoices is an industry-focused invoicing software. You can easily create, send, manage, and follow up with your invoices. It also contains additional features such as sales management, client follow-up, and inventory management. It will help you accurately measure your business progress. Online invoices software offers a totally free invoice generator with industry-focused templates. It is customizable and very easy to use.
Obviously, your company’s workflow and accounting processes play a significant role in selecting invoicing and billing software. Keep trying new tools until you find the best one possible!
Things to know about invoicing and billing software
Billing and invoicing software makes sending invoices, getting paid, and processing payments easier. These systems incorporate contract data and customer relationship management (CRM) capabilities to process complex accounts across numerous customers and product lines quickly. Billing and invoicing solutions usually come with these features:
- Allow for the creation of multiple sorts of invoices.
- Capable of combining numerous invoices into one or splitting an invoice.
- Include invoices and other document models in your template library.
- Allow users to send invoices in several formats.
- Provide invoice status data and analytics.
- Include notification of payment alerts.
- Integrate ERP, CRM, and accounting software solutions.
In general, invoicing and billing software is intended to make it easier for businesses to get paid and make sure that they get paid on time. Here are a few of the benefits:
- Save money
Creating and sending invoices by hand can be time-consuming. Then you have to keep track of your payments and bills in a separate spreadsheet or document. Invoicing software has time-saving features like templates, automatic billing, and reminders that make things easier.
- Obtain payment faster
When sending invoices is simple for you, your clients receive invoices more quickly. As a bonus, invoicing software can make it easier to pay with credit cards or through their online account. So it makes it easier for them to send the money they owe.
- Keep track of your money
Invoicing software keeps all of your previous invoices and payments in one place. So you’ll know where to turn if you ever need to check for payment or invoicing data.
- Provide detailed payment breakdowns
If you send them a general invoice, the clients may not know what they’re paying for. Several invoice software solutions allow you to break down invoices into specific projects or hourly rates. In this way, clients get more information to be more likely to be happy with their payment.
- Keep your clients happy
A professional invoicing software makes things easier for your clients. This helps to improve your brand image. It can also make them more likely to stay in business with you.
Many invoicing software providers charge for their services, but a few provide free access, albeit with restrictions and usage limits. For those in search of free invoicing options, ask yourself the following questions:
- How many invoices can I send before paying for the service?
- Are the limits based on the number of clients or invoices?
- How much is the transaction fee if an invoice is paid?
- What invoicing services, if any, are not included in the free plan?